Last Updated on: January 26th, 2021
NOTE: Whether you are a blogger or entrepreneur or just an average person, the tips in this blog post will help you.
Today, we are going to talk about several things you can do when you feel like giving up:
– how to cope with overwhelm
– how to outsource tasks (and which ones to outsource)
– how to stay on track (stay motivated)
“Difficult roads often lead to beautiful destinations.” ~Zig Ziglar
OUR MANY RESPONSIBILITIES CAUSE OVERWHELM
As business owners, we have many responsibilities.
- Marketing our products or services (finding customers)
- Dealing with customers (and customer complaints)
- Keeping accurate records (bookkeeping)
- Managing our websites and social media accounts
- Ordering supplies
- Finding time to do “all the extras”
All of these responsibilities can cause us to become overwhelmed.
Today, we are going to talk about how we can cope with such feelings, learn which tasks can we can outsource to others (and where to find such people to help us), and what to do to help us stay on track and continue to be motivated to not only run our businesses, but grow them.
HOW TO COPE WITH OVERWHELM – 10 WAYS
There are many things we can do when we feel overwhelmed:
This is important! We need to avoid anxiety and heart attacks!
You can simply stop what you’re doing, and take some deep breaths.
You can also practice meditation, which involves doing deep breathing exercises and centering yourself.
2: Do some yoga or engage in other exercises.
Exercise is a great way to clear your mind. Plus, it’s good for you!
You can do some yoga, go for a walk or a run, dance, or do anything else that gets your body moving!
3: Take a break.
This is probably the most obvious option!
Find something that takes your mind off work. Watch TV. Go out for coffee with a friend. Go shopping. Take an art class. Knit or crochet.
The key is to find something you enjoy doing, which will make you feel relaxed and refreshed!
4: Stop scheduling appointments.
Keep a visual calendar in sight so you can see how busy your week is going to be.
Do not schedule more than one thing a day!
5: Start saying NO to others.
Say YES to only the important things! Prioritize!
6: Be realistic about your time.
We are all given 1440 minutes to spend each day. What you do with them will determine how you feel.
To make the most of your time, you can use a timer to help you stay focused on your task. Decide how much time you want to spend on a specific task, then track how long it actually takes you to complete it.
Once you have a clear understanding how long (or how little) a task actually takes, you can be more realistic with your time, and plan to use your time wisely.
For example, how long does it take to check your Facebook notifications and respond to everyone? Do some days take you longer than others, depending on what you’ve posted?
Once you know your “feedback schedule,” you can allot specific times to reply to everyone.
7: Work during your daily productivity peak.
What time of the day are you most productive? Work during that time!
8: Stay organized.
Keep “on top” of things, and don’t let things pile up or get out of control.
Clean your desk daily. Close tabs on your laptop.
Handle a piece of paper ONCE. (Best advice I ever got from my mentor!)
Focus on your achievements, celebrate your victories, and take time to appreciate how far you have come during your journey.
Often, we only think about all of the things on our TO DO lists; we don’t stop and consider how many things we have checked off!
Try keeping a DONE list to help you remember all of the things you have done!
10 : Get in the right mindset at the beginning of each day.
Do you wake up feeling groggy? Do you have a hard time climbing out of bed, or functioning until you have had 3 cups of coffee? Do you struggle with motivating yourself because you simply have so much to do that you don’t know where to start? (Raise your hands!)
What is our mindset?
Our mindset is how we view things. It involves our attitudes, and a particular way of thinking. Simply put, it is our state of mind.
Our mindset is made up of our thoughts and beliefs.
Each of us has a set of different thoughts that regularly occupy our minds. These thoughts are determined by our experiences, our education, where we live, and how we were raised.
I use positive affirmations to help me “right my mind.”
What are positive affirmations?
Affirmations are positive statements that are repeated on a daily basis that alter your current (usually negative) beliefs by sinking into your subconscious.
Even though these statements might not initially be true, the constant repetition of them eventually makes them a reality!
This is a strange phenomenon, but it is also a theory that has been proven to work. In a way, it is kind of magical!
So… I read my personalized list of my positive affirmations DAILY, at the beginning of the day, so I can change the way I think (and be more successful).
I deserve happiness and success.
I am motivated.
I am in control of my life and my destiny.
I am becoming the best version of myself that I can be, and no one can stop me.
I am unstoppable!
I love myself and my life.
I am blessed and grateful for all I have.
Doors of opportunity are constantly opened for me.
I expect great things from myself, and I will achieve my goals.
I feel strong, excited, passionate, and powerful!
Today I am concentrating on meeting my goals.
Today I am concentrating on moving my life forward.
I am a strong, capable, independent woman who can achieve ANYTHING I set my mind to!
I am a beautiful person, inside and out.
I am helpful.
I am smart.
I am successful.
An intelligent woman lives inside me, and today that woman is running my business.
Learn more about positive affirmations and their ability to improve your life.
FIND HELP AND OUTSOURCE TASKS!
What tasks can others do to help you?
- Social media posting
Where can you find people to help you?
- Virtual Assistants (VA)
Maybe you need someone to create images for you. You don’t necessarily need to hire a graphics designer for this; many people possess such skills.
I learned how to create images for my blog posts using tools such as Canva and Paint. Other people use Photoshop.
There are a ton of tools you can use, and a ton of people who you can hire for this.
For offline work, consider hiring students. You will save money by being able to pay them a lower wage, and you will give them some extra spending money. Win-win!
For online work, you can hire a Virtual Assistant (VA). You can find qualified people for a cheap rate on sites like Fiverr and Upwork. You can also find them elsewhere, if you look hard enough.
For example, maybe you need someone to manage your social media accounts. Hire a VA.
Maybe you need someone to write blog posts for you. Hire a freelance writer (such as myself!).
Is getting help worth it?
Consider the task/profit benefit of your time. For example, if you can earn $65 an hour editing, and it takes you 1 hour to schedule your social media posts for the week (and costs $20), what would you rather spend that hour doing?
Hire someone to do the tasks you hate!
“Never give up on something you really want. It’s difficult to wait, but it’s more difficult to regret.” ~Unknown
HOW TO STAY ON TRACK (STAY MOTIVATED)
The obvious one is to use TO DO lists to stay on track. Ones that are handwritten have the biggest effect on your productivity, because studies have shown that if you write something out, you are 42% more likely to achieve it (as opposed to pressing letters on a phone, tablet, or keyboard).
You can also set deadlines for yourself, and use reward systems. For example, if I finish Task A by noon, I will treat myself to a donut (or whatever treat you want).
“Don’t cry over the past; it’s gone. Don’t stress about the future; it hasn’t arrived. Live in the present and make it beautiful.” ~Unknown
But how can you stay positive, happy, and motivated?
- Change your thoughts
- Use positive affirmations
- Practice gratitude (be grateful)
“Start telling the universe what you want instead of what you don’t want.” ~Unknown
- Track your time
- Seek online therapy
- Hire a coach or find an accountability partner
You can hire a coach or consultant (such as myself) who can help you develop a plan of action and then help keep you accountable to that plan by speaking to them on a regular basis.
“No matter who you are, no matter what you did, no matter where you’ve come from, you can always become a better version of yourself.” ~Madonna
- Surround yourself with positive, successful people
- Plan for the worst
- Change your environment — in two ways – 1: Work in another location, and 2: Decorate it with inspirational pieces
- Remember WHY you started (Why you want to achieve your goal? Why is this goal important to you? List at least three ways this goal will improve you and help you be a better person, whether you succeed or fail. And what you stand to lose if you don’t give 100% or if you quit your goal?)
- Want it even more
- Realize that success involves sacrifices and takes time to achieve!
- Channel your passion and choose goals based on your values, not on what others expect from you.
- Attribute your failures to the right causes (Ex. Social media growth goal of getting 10,000 Twitter followers each month – if you fail to do this, it is probably because you had a poor social media strategy and didn’t spend your 10 minutes on Twitter each day, not because you’re simply lazy or worthless à Consider Thomas Edison and how many experiments were done before the light bulb was invented. He failed 1000 times before achieving success! à Henry Ford failed and went broke five times before he succeeded)
NOTE: This blog post has been turned into a Slideshare presentation. However, the Slideshare presentation DOES NOT INCLUDE any of the links mentioned in the post!
If you need additional help, you can also read:
Other resources that will also help you include: